Privacy Policy

Last updated:

1. Introduction

This Privacy Policy explains how TeamPliq SIA (“TeamPliq”, “we”, “us”, “our”) collects, uses, stores, and protects personal data when you visit our website, submit a request, provide your contact details, send us your CV, communicate with us, or otherwise interact with our services.

We are committed to processing personal data lawfully, fairly, and transparently in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable laws of the Republic of Latvia.

2. Data Controller

The controller responsible for processing your personal data is:

  • Name: TeamPliq SIA (a limited liability company duly incorporated and existing under the laws of the Republic of Latvia)
  • Registration No.: 40203780295
  • Registered address: Kr. Barona iela 130-k9, Riga, Latvia
  • Website: teampliq.com
  • Email: sales@teampliq.com

3. Personal Data We Collect

Depending on how you interact with us, we may collect the following categories of personal data:

3.1. Website and Contact Enquiries

When you submit a form on our website, including a request to receive CVs or information about our specialists, we may collect:

  • First and last name
  • Company name
  • Job title
  • Phone number
  • Business email address
  • Country or location
  • Information contained in your message or request
  • Information about the specialists, roles, or services you are interested in

3.2. Candidates and IT Specialists

If you apply for a role, submit a CV, or communicate with us about a project, we may process:

  • Full name
  • Contact details
  • CV and professional profile
  • Employment history
  • Education
  • Skills and technology stack
  • Seniority and professional experience
  • Language skills
  • Location and availability
  • Salary or rate expectations
  • LinkedIn or other professional profile links
  • Interview notes and feedback
  • Information regarding project preferences and availability
  • Other information you voluntarily provide
We ask candidates not to provide information that is not relevant to professional cooperation, particularly sensitive personal data, unless it is genuinely necessary.

3.3. Business Contacts and Partners

We may process:

  • Name
  • Company
  • Job title or role
  • Business email
  • Phone number
  • Correspondence
  • Commercial and contractual information
  • Information relating to cooperation, vacancies, projects, and staffing requirements

3.4. Technical Data

When you use our website, certain technical information may be collected automatically, including:

  • IP address
  • Device and browser information
  • Date and time of access
  • Referring page
  • Pages viewed
  • Website interaction data
  • Cookie or similar technology identifiers, where applicable

4. Purposes of Processing

We process personal data for the following purposes:

  • Responding to enquiries submitted through our website
  • Contacting prospective clients regarding their requests
  • Providing access to candidate profiles and CVs
  • Identifying and proposing relevant IT specialists
  • Assessing candidates for suitable projects
  • Arranging interviews and cooperation
  • Managing client, candidate, and partner relationships
  • Preparing, entering into, and performing contracts
  • Communicating regarding projects, vacancies, and staffing requirements
  • Maintaining internal recruitment and business records
  • Improving our website and services
  • Ensuring website security and preventing misuse
  • Complying with legal, accounting, and regulatory obligations
  • Establishing, exercising, or defending legal claims

5. Legal Bases for Processing

Depending on the circumstances, we process personal data on one or more of the following legal bases:

5.1. Steps Prior to Entering into a Contract or Performance of a Contract

We may process personal data where this is necessary to:

  • Respond to a request for services
  • Assess a candidate for a project
  • Negotiate cooperation
  • Enter into or perform a contract

5.2. Legitimate Interests

We may process personal data where this is necessary for our legitimate business interests, provided that those interests are not overridden by your rights and freedoms. Our legitimate interests may include:

  • Developing our business
  • Providing staff augmentation and recruitment-related services
  • Identifying suitable specialists for client projects
  • Maintaining professional relationships
  • Communicating with existing and prospective business contacts
  • Protecting our systems and business interests

5.3. Consent

Where required, we may rely on your consent, for example for certain optional communications, cookies, or specific uses of candidate data. Where processing is based on consent, you may withdraw your consent at any time.

5.4. Legal Obligation

We may process personal data where required to comply with applicable legal, tax, accounting, or regulatory obligations.

6. Candidate CVs and Professional Profiles

Where you are a candidate or IT specialist, TeamPliq may use your CV and professional information to assess your suitability for current or future projects.

Where appropriate, your professional profile or CV may be shared with prospective or existing clients for the purpose of evaluating you for a project or role. We will only disclose information that is reasonably relevant to the relevant staffing or project opportunity.

Where required by applicable law, we will obtain any necessary consent or otherwise ensure that there is a valid legal basis before sharing your information.

7. Client Requests for CV Access

When a prospective client completes a website form requesting access to CVs or candidate profiles, we may use the information provided in the form to:

  • Verify and understand the request
  • Contact the person making the request
  • Identify relevant specialists
  • Provide selected candidate profiles
  • Discuss potential cooperation

Submission of the form does not automatically create a contractual relationship with TeamPliq.

8. Sharing of Personal Data

We may share personal data with:

  • TeamPliq employees and authorised personnel
  • Recruiters, account managers, and business development personnel
  • IT service providers
  • Hosting providers
  • Email and communication providers
  • CRM and recruitment software providers
  • Professional advisers, including lawyers and accountants
  • Prospective or existing clients where necessary to assess a candidate for a project
  • Public authorities where disclosure is required by law

We do not sell personal data.

9. International Data Transfers

Some of our service providers, business partners, or clients may be located outside the European Economic Area (“EEA”).

Where personal data is transferred outside the EEA, TeamPliq will use an appropriate legal mechanism where required, such as:

  • An adequacy decision adopted by the European Commission
  • Standard Contractual Clauses approved by the European Commission
  • Another legally recognised transfer mechanism under the GDPR

10. Data Retention

We retain personal data only for as long as reasonably necessary for the purposes for which it was collected. Retention periods may vary depending on the type of data and our relationship with you.

As a general approach:

  • Website enquiries may be retained while the business opportunity remains relevant and for a reasonable period thereafter.
  • Client and partner correspondence may be retained for the duration of cooperation and for the applicable legal limitation period.
  • Candidate CVs and professional profiles may be retained while they remain relevant for current or potential projects.
  • Contractual, accounting, and payment records may be retained for the period required by applicable law.

Where processing is based on consent, we may stop the relevant processing once consent is withdrawn, unless another lawful basis applies.

11. Your Rights

Subject to the conditions set out in the GDPR, you may have the right to:

  • Request access to your personal data
  • Request correction of inaccurate or incomplete data
  • Request deletion of your personal data
  • Request restriction of processing
  • Object to certain processing
  • Request data portability where applicable
  • Withdraw consent at any time where processing is based on consent
  • Lodge a complaint with a competent supervisory authority

To exercise your rights, contact us at: sales@teampliq.com

We may need to verify your identity before responding to a request.

12. Supervisory Authority

You have the right to lodge a complaint with the Latvian supervisory authority:

  • Datu valsts inspekcija (Data State Inspectorate of Latvia)

You may also contact the supervisory authority in the EU or EEA country where you live, work, or believe an infringement has occurred.

13. Cookies and Analytics

Our website may use cookies or similar technologies necessary for the operation, security, and functionality of the website.

If we use analytics, advertising, or other non-essential cookies, we will provide appropriate information and, where legally required, obtain consent before those cookies are activated. Cookie use may also be described separately in a Cookie Policy or cookie banner where applicable.

14. Data Security

We use reasonable technical and organisational measures designed to protect personal data against:

  • Unauthorised access
  • Accidental loss
  • Alteration
  • Misuse
  • Disclosure
  • Destruction

Access to personal data is limited to persons who require it for legitimate business purposes.

15. Third-Party Links

Our website may contain links to third-party websites. TeamPliq is not responsible for the privacy practices or content of external websites. We recommend reviewing the privacy policy of any third-party service before providing personal information.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect:

  • Changes in our services
  • Changes in how we process personal data
  • Legal or regulatory developments

The most current version will be published on this page together with the date of the latest update.

17. Contact Us

For questions regarding this Privacy Policy or the processing of your personal data, contact: